Summarize / Overview of the objective of the roleThis role will require an experienced Project Manager to lead a one-year HR system migration project, transitioning from our current HR system to a new platform. This role will be responsible for end-to-end project delivery, including planning, stakeholder coordination, vendor management, data migration oversight, testing, change management, and go-live support.
The Project Manager will work closely with HR, IT, Finance, external vendors, and key business stakeholders to ensure the project is delivered on time, within scope, and with minimal disruption to business operations.
RESPONSIBILITIES:Project Planning & GovernanceDevelop and manage a detailed project plan covering all phases of the HR system migration (requirements gathering, configuration, data migration, testing, training, go-live, and post-implementation support).Define project scope, timelines, milestones, deliverables, risks, and dependencies.Establish project governance structure, reporting cadence, and escalation mechanisms.Track project progress, manage risks and issues, and implement mitigation plans proactively.Stakeholder & Vendor ManagementAct as the primary point of contact between internal stakeholders (HR, IT, Finance, Payroll, Legal, business leaders) and external vendors / implementation partners.Facilitate project meetings, workshops, and steering committee updates.Manage vendor deliverables, timelines, and service levels to ensure contractual obligations are met.HR System Migration & Data ReadinessOversee requirements gathering and system design to ensure alignment with business and HR needs.Coordinate data migration activities, including data mapping, cleansing, validation, and reconciliation.Ensure integration requirements with other systems (e.g. payroll, finance, time & attendance) are identified and managed.Testing, Change Management & TrainingPlan and coordinate system testing activities (UAT, parallel runs, payroll testing where applicable).Work with HR and business teams to develop change management and communication plans.Oversee development and delivery of user training materials and sessions to support adoption.Go-Live & Post-implementation SupportLead go-live readiness assessments and cutover planning.Coordinate go-live execution and stabilization support.Ensure proper handover of system documentation and operational processes at project closure.
REQUIREMENTS/SKILLS:Degree in Business, Information Systems, HR, or a related field.Minimum 5 – 8 years of project management experience, with at least one end-to-end HR system implementation or migration (e.g. HRIS, HCM, payroll systems).Proven experience managing cross-functional, multi-stakeholder projects.Experience working with external vendors / system integratorsEnglish & Mandarin preferred to liaise with Mandarin speaking colleagues in China and Hong Kong
WHAT WE'RE LOOKING FOR:Strong project management skills (planning, risk management, issue resolution, reporting).Good understanding of HR processes (e.g. employee lifecycle, payroll, benefits, performance, reporting).Excellent stakeholder management and communication skills.Strong problem-solving and decision-making abilities.Able to work independently and drive outcomes in a time-bound contract role.