About Your Role:
We are currently looking for a detail-oriented and dynamic Prosecution Administrator to join our Spruson & Ferguson Singapore office in a stable organisation with both a regional and global presence. As our newest Prosecution Administrator, your duties entail:
Preparing official documents for the review of respective Patent Engineers and Associates, and subsequent submission to patent offices and clients.Ensuring emails are checked and important matters are docketed in the system.Monitoring and tracking of crucial deadlines of the respective Patent Engineers Associates that a patent administrator is supporting.Assisting the respective Patent Engineers and Associates in monitoring dockets as well as their Work In Progress Reports.Supporting the respective Patent Engineers and Associates in managing all aspects of the prosecution workflow and willing to put in extra time, if needed, for any urgent work with imminent deadlines.Preparing of patent forms for the respective Patent Engineers and Associates for subsequent filing with the patent office.General secretarial/administrative duties including preparing invoices.
What You Bring:
Minimum 5 years of stable experience in an administrative role or legal secretary role.Experience in the Intellectual Property industry or patent prosecution would be a bonus.Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.Good time management and good organizational skills, whilst maintaining strong attention to detail.Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.Ability to communicate fluently in English, both written and spoken.
About Us:
Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.
About Our Benefits:
Global environment with exposure to international colleagues and culture.Comprehensive mentorship, training, and career development opportunities.A supportive, flexible, and inclusive work environment.Competitive annual remuneration and benefits package, including 13th month bonus and variable performance bonus.
About Your Role:
As our newest Administrative Manager, you will manage a team to drive the efficiency of our core Incoming Lodgements related functions, bringing and developing in-depth knowledge of the Patent formalities workflow, SG filing, and working knowledge in SEA filing formalities.
Key responsibilities include:
1. Mailbox ManagementMonitor and manage the mailbox on a daily basis, ensuring timely handling of all incoming correspondence.Attend to and respond to client emails in a professional and accurate manner.Respond to queries from agents and liaise with them on case-related matters.Manage and respond to executive emails, escalating or prioritising matters where required.Allocate and assign incoming work to the appropriate staff members based on workload and urgency.
2. Critical Filing Deadlines & Case MonitoringMonitor all critical filing deadlines to ensure compliance with due dates and client requirements.Proactively monitor and track assigned work, maintaining clear visibility over upcoming and urgent deadlines, and follow up with agents, staff, and executives to promptly address issues and ensure completion by required due dates.
3. WIP ManagementReview and clear WIPs on a regular basis to ensure accuracy and timeliness.Identify and remove duplicate WIPs.Update WIPs to the correct executive or staff where necessary.Ensure WIP records are properly maintained and accurate at all times.
4. Singapore (SG) Deficiencies & NotificationsReview SG deficiencies and official notifications.Assign deficiency-related tasks and/or notifications to appropriate staff for follow-up to clients.Monitor progress and ensure deficiencies are addressed within prescribed timelines.Coordinate with clients, agents and/or internal stakeholders to resolve outstanding deficiencies efficiently, where applicable
5. Team Management & Operational SupportManage day-to-day operations, including resource and leave planning, and work allocation to ensure smooth delivery of workOversee onboarding and induction of new starters, and provide ongoing operational guidance and training for existing staff as requiredMonitor team workload and performance, conduct check-ins, and prepare reports on team performance and operational metrics, escalating risks or issues where required
What You Bring:
Minimum of three years’ experience in a related patent formalities role or similar in the Intellectual Property industry.Experience in managing a team of staff and performance management.Demonstrates strong ownership, accountability, and attention to detail.Communicates effectively, prioritises work well, and works collaboratively with stakeholders. and team members.
About Us:
Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.
About Our Benefits:
Global environment with exposure to international colleagues and culture.Comprehensive mentorship, training, and career development opportunities.A supportive, flexible, and inclusive work environment.Competitive annual remuneration and benefits package, including 13th month bonus and variable performance bonus.
About Your Role:
We are currently looking for a detail-oriented and dynamic Prosecution Administrator (Trademarks) to join our Spruson & Ferguson Singapore office in a stable organisation with both a regional and global presence. As our newest Prosecution Administrator (Trademarks), your duties entail:
Docketing & deadline managementExperience with docketing systems or databasesMonitoring office action deadlinesMaintaining renewal calendarsUnderstanding docket reports
General data management & database accuracyMaintaining IP portfolio databasesUpdating status changes and prosecution eventsData audits and reconciliationRunning reports for teams
General document preparation & documentationPreparing formsPreparing basic reports based on standard templates
BillingIssuing invoiceUnderstanding the work involved/service provided
What You Bring:
Fresh candidates welcome, as training will be provided.Experience in the . Legal, Intellectual Property industry or patent prosecution would be an added bonus.Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.Good time management and good organizational skills, whilst maintaining strong attention to detail.Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.Ability to communicate fluently in English, both written and spoken.
About Us:
Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.
About Our Benefits:
Global environment with exposure to international colleagues and culture.Comprehensive mentorship, training, and career development opportunities.A supportive, flexible, and inclusive work environment.Competitive annual remuneration and benefits package, including 13th month bonus and variable performance bonus.
About Your Role:
We are currently seeking qualified Patent Attorneys (Associate / Senior Associate) to join our growing practice in our Singapore office. As a Patent Attorney, you will partner with renowned client organisations to protect their innovations in Life Sciences, Engineering, and/or Information and Communications Technology, grow your patent expertise across multiple jurisdictions, and build a long-term career in the Intellectual Property (IP) industry within a market-leading and award-winning (IP) service firm.
What You Will Do:
• Handling all aspects of the patent prosecution process• Liaising with inventors and corporate clients• Drafting, filing and prosecution of patent applications in Singapore, Asia and abroad
What You Bring:
• Minimum 5 years of relevant experience in patents and drafting, with some industry and/or post-grad research experience.• Minimum Bachelor’s Degree and/or PhD in any of the following fields - Life Sciences, Engineering, Software Engineering, Electrical Engineering, and/or Communications Engineering• GDIPIM, Singapore PA registration or equivalent (e.g. UK, US, European) – part qualified or qualified.• Good time management and organisational skills.• Excellent communication skills in English (both written and oral).• Candidates who are qualified in regions other than Singapore will also be considered.
About our Company:
Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of more than 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.
Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.
About our Benefits:• Global award-winning environment with exposure to international colleagues and culture.• Comprehensive mentorship, training, and career development opportunities.• A supportive, flexible, and inclusive work environment.• Competitive annual remuneration and benefits package in a market leading IP service firm.
