We're looking for a proactive and highly organised Executive Assistant to support our senior leadership team. In this role, you'll help ensure daily operations run smoothly by providing both administrative and coordination support.You’ll thrive here if you’re reliable, detail-oriented, and comfortable juggling multiple priorities in a dynamic setting - all while maintaining professionalism and discretion.
Job DescriptionOversee complex calendars: schedule meetings and coordinate appointments with both internal and external stakeholdersArrange travel (domestic and international), including preparing itineraries and handling travel logisticsPrepare meeting materials and briefing notes, and ensure all meeting logistics are setTrack action items and follow-ups to make sure commitments are met on timeHandle correspondence (messages and emails), ensuring timely and accurate responsesCoordinate communications and documentation across different teams and stakeholdersAccurately prepare and submit expense claims and admin paperwork on scheduleSupport leadership meetings, presentations, internal and external eventsWork closely with the EA team to ensure seamless coordination and provide coverage when neededHandle confidential information with utmost discretion and professionalism
RequirementsMinimum 3 years of experience in an Executive Assistant, administrative, or coordination roleStrong organisational and time management skills, with the ability to prioritise effectivelyExcellent written and verbal communication skillsA sharp eye for detail, with a strong sense of follow-through and ownership of tasksAbility to excel in a dynamic environment and manage multiple stakeholdersProactive in anticipating needs before they arise
