About Hotlotz
Hotlotz, established in 2015, is the leading auction house in Singapore, connecting buyers, sellers and collectors of quality secondary items through online auctions - jewellery, luxury, works of art and collectibles.
We conduct approximately 50 sales each year across a wide range of asset classes. These include general monthly 'Interiors & Collectibles' sales, as well as specialist sales such as Asian Ceramics & Works of Art, Jewellery & Watches, Designer & Luxury Fashion, and Fine Art, among many others.
To learn more about Hotlotz, visit https://hotlotz.com.
About this role
Hotlotz is seeking a commercially minded and hands-on Finance Manager to lead the company’s finance function and to support our next stage of growth. This role is responsible for financial planning, management reporting, cash flow over and financial controls, while overseeing the day-to-day finance operations through the management of a Finance & HR Administrator. You will also partner closely with leadership to support decision-making, strengthen processes and to drive the performance and scalability of the business.
Key responsibilities
Financial Planning & AnalysisOwn the budgeting, forecasting, and long-term financial planningBuild and maintain robust financial models including forecasts for revenue, auction performance, margins, cost base and cash flowDeliver monthly and quarterly management accounts with clear variance analysis and actionable insightsTrack KPIs (including sell-through rate, commission margins, payment cycles)Commercial & Operational SupportPartner closely with leadership on pricing, commission structures, auction economics, and broader commercial decision-makingAnalyse auction and marketplace performance and profitability by category, client, and saleSupport business cases, scenario modelling, and financial evaluation for new initiatives, categories, partnerships, or expansion opportunities Cash Flow & TreasuryMonitor and forecast cash flow, including timing of buyer receipts and seller payoutsEnsure adequate liquidity for consignor settlementsOversee payment cycles and working capital managementFinancial Control & ComplianceMaintain and strengthen financial controls, ensuring accuracy, completeness, and appropriate segregation of duties Oversee reconciliations across bank accounts, payment providers, clearing accounts, and operational systems Ensure timely and accurate tax filings, statutory submissions, and regulatory compliance requirements Lead the year-end audit process and coordinate with external accountants, auditors, and other advisors as required Ensure finance processes are well documented and capable of supporting scaleTeam ManagementManage and mentor the Finance & HR Administrator, providing guidance, structure and review across day-to-day finance operationsOversee and review the quality and timeliness of bookkeeping, accounts payable/accounts receivable processes, payroll support and reconciliationsImprove systems, workflows, and controls as the business scalesSystems & Process ImprovementOwn finance systems (e.g. Xero, payment platforms, auction platforms)Identify and implement process improvements, automation, and integrations
Requirements
Currently based in SingaporeProven experience in a finance, FP&A, or finance management role, ideally within a transactional, operationally complex, or marketplace-based businessStrong financial modelling and analytical skillsExperience overseeing end-to-end finance processes, including reporting, controls, cash flow, and operational financeConfident working in hands-on role within a fast-paced, growing environmentHigh attention to detailExperience with accounting systems (e.g. Xero) and payment platforms preferredTeam management experience is advantageous
To apply
Please submit your full CV and a cover letter to careers@hotlotz.com.
All applications will be kept confidential, and only shortlisted candidates will be invited for an interview.
Hotlotz champions diversity and rejects discrimination based on age, race, gender, religion, sexuality, nationality, or any other characteristic protected under the Workplace Fairness Act.
About HotlotzHotlotz, established in 2015, is the leading auction house in Singapore, connecting buyers, sellers and collectors of quality secondary items through online auctions - jewellery, luxury, works of art and collectibles.
We conduct approximately 50 sales each year across a wide range of asset classes. These include general monthly 'Interiors & Collectibles' sales, as well as specialist sales such as Asian Ceramics & Works of Art, Jewellery & Watches, Designer & Luxury Fashion, and Fine Art, among many others.
To learn more about Hotlotz, visit https://hotlotz.com.
Role OverviewHotlotz is seeking a highly organised and detail-oriented Finance & HR Administrator to support the day-to-day running of our finance and people operations. This is a hands-on role that includes bookkeeping, payment administration, reconciliations, payroll support, and HR administration. Working closely with the Finance Manager, Operations Manager and wider team, you will help ensure that financial processes run smoothly, records are accurate, and administrative systems are kept up to date.This role is ideal for someone who takes pride in accuracy, and is comfortable managing both routine processes and ad-hoc operational tasks in a growing business.
Key ResponsibilitiesFinance Operations & BookkeepingMaintain accurate financial records in accounting system and related internal recordsRecord and process transactions including sales, fees, expenses, and paymentsAssist with month-end and quarter-end close processesSupport the Finance Manager with finance administration and reporting tasks as required
Accounts Payable & ReceivableProcess supplier invoices and prepare payment runs accurately and on timeSupport preparation of seller payoutsTrack incoming buyer payments and follow up on overdue amounts timelyAssist with GST data preparation and related documentation
Reconciliations & ControlsPerform regular bank reconciliationsReconcile payment platforms and clearing accountsAssist in resolving discrepancies between systems and accountsHelp maintain accurate audit trails and support good financial controls
Auction & Transaction SupportSupport reconciliation of auction and marketplace transactions into financial recordsEnsure accurate allocation of payments, commissions, and seller proceedsAssist in identifying and resolving transaction issues
Queries & CommunicationRespond to buyer and seller finance queriesLiaise with internal teams on payment and invoice mattersProvide clear updates on payment status and timelines
Payroll Support & Employee AdministrationAssist in preparation and processing of payrollMaintain employee records and support onboarding/offboarding administrationAssist with statutory submissions where requiredHelp ensure employee expenses and reimbursements are processed accuratelySupport tracking of employee costs against budgets
HR AdministrationProvide day-to-day administrative support for HR processes and systems Maintain and update HR software, employee records, leave records, and key people data Coordinate onboarding and offboarding administration, including documentation, system setup, and internal checklists Support the scheduling and administration of HR-related activities, reviews, training, and key dates Help ensure HR policies, documentation, and internal records remain organised and up to date
RequirementsCurrently based in SingaporePrevious experience in bookkeeping, finance administration or operationsProactive, dependable, and willing to take ownership of day-to-day administrative processesStrong attention to detail and a high level of accuracyGood communication skills, and comfortable with handling external queriesProficiency in Excel/Google Sheets, and familiarity with accounting systems (e.g. Xero) Organised, proactive, and able to manage multiple priorities
To ApplyPlease submit your full CV and a cover letter to careers@hotlotz.com.
All applications will be kept confidential, and only shortlisted candidates will be invited for an interview.
Hotlotz champions diversity and rejects discrimination based on age, race, gender, religion, sexuality, nationality, or any other characteristic protected under the Workplace Fairness Act.
